Job Summary
- Deliver procurement services for IT and Enterprise
purchases such as hardware, software, solutions etc that consistently meet or
exceed business expectations.
- Develop sourcing strategies and procure the assigned
products and services from third parties; ensuring customers’ requirements are
met or exceeded either through a tender process or direct negotiation with
benchmarking to ensure the best value for money and to contribute towards U
Mobile’s business objectives and goals without compromising controls.
The Day-To-Day Activities
- Vendor Relationships
- Where designated, assist Contract
Management to work and interact with key vendors to continuously improve the
working relationship, categories procured and the associated processes.
Manage and develop supplier relationships and ongoing negotiations, for the
procurement category and sub categories, using leading practice procurement
tools to deliver breakthrough performance in cost, service and quality; keep
internal customers informed and involved in ongoing supplier management.
- Strategic Sourcing
- Responsible to proactively identify
the category sourcing strategy, obtain stakeholder's buy-in, and development
of assigned commodity strategies. Execute the agreed category strategy
including sourcing activities that will drive improvements in process,
quality and delivery as well as achieving lowest total cost of ownership
through insight and analysis of categories. Responsible for sourcing projects
with high degree of risks and complexity.
- RFx Management
- Responsible to manage the end-to-end
RFx process including liaising with stakeholders on requirements, developing
procurement plan, source and qualify potential vendors, conducting RFx,
performing commercial evaluation, managing clarification process, negotiating
with vendors, obtaining functional reviews, recommending award and obtain
approvals. Use the ERP systems or other Procurement Systems and e-tools in an
optimal way to maximise internal transactional efficiency, minimising total
costs. Contribute to improvement and share best practice across Procurement
& Logistics teams.
- Contract Negotiation
- Assist and support Legal on contract
negotiations with vendors to ensure that the required services, quality,
added value, cost, security of supply, performance and the deployment
capabilities are secured. Is able to contribute and support the preparation
of contract terms and conditions, identify commercial risks and negotiate to
mitigate the risks.
- Transaction Management
- Issue Purchase Orders based approved
PR in accordance with award recommendation or existing contracts. Where
required, ensure POs are closed in SAP if delivery is no longer required.
- Delivery
- Provide support for
Vendor delivery performance in assigned commodities / services / products.
Review cases escalated by users and counter measures where a commercial
decision(s) is required for resolution of specific delivery issues.
- Quality
- Provide support for
vendor quality performance for the assigned commodities / services /
products. Review cases escalated by users and responsible to provide counter
measures where a commercial decision(s) is required for resolution of part
specific quality issues.
- Processes and
Procedures
- Accountable
and responsible for ensuring their adherence to the company’s processes and
procedures. Accountable and responsible for SAP data (eg. PO issued and OA
created) in order to maintain and improve ERP compliance. Responsible for
ensuring that all purchase documents are issued and maintained as appropriate
including the required customer, governmental and telco regulations
- Continuous
Improvement
- Provide
advice for continuous improvement programmes and seeks to improve the cost,
quality and delivery of purchased goods and services. Contribute to system
enhancement or automation to improve process efficiency
- Code of Business
Conduct
- Responsible
for ensuring their own compliance to the company’s code of ethics.